Title II explicitly adopts WCAG 2.1 Level AA as the minimum technical standard for digital accessibility and defines the scope of what public entities must make accessible. This includes, but is not limited to:

• Websites and web-based platforms
• Mobile applications
• Digital documents (such as PDFs, word processing files, spreadsheets, and presentations)
• Audio and video content
• Third-party tools, platforms, and applications used to provide programs or services

If a digital resource is used to communicate information or deliver a program or service on behalf of Georgia Tech, it is generally covered by Title II. 

Please read through our Title II Requirements page to learn more.

Digital accessibility ensures that everyone—regardless of ability—can access information, complete tasks, and fully participate in Georgia Tech’s academic, research, and administrative activities. If you'd like more information on Georgia Tech's approach to accessibility, please explore the Our Commitment page.

Georgia Tech has recorded a help session that provides a basic overview on how to create accessible Microsoft Word, PowerPoint, and PDF Documents. Specific “how to” instructions are provided on how to ensure these file types are created in an accessible format from the beginning. Instructions are also provided on how to check for, and fix, the accessibility of an existing document. This training applies to all content creators.

Here's a link to watch the help session.

Our peers at The Ohio State University have produced a step-by-step guide to instruct users on how to produce an accessible word document. 

Here's the link to The Ohio State University's Guide.

Georgia Tech has recorded a help session that provides a basic overview on accessible Microsoft Word, PowerPoint, and PDF Documents. Instructions are also provided during this session on how to check for, and fix, the accessibility of an existing document. This training applies to all content creators.

Here's a link to watch the help session.

Our peers at The Ohio State University have produced a step-by-step guide to instruct users on how to evaluate preexisting Word documents for accessibility.

Here's the link to The Ohio State University's Evaluation Instructions.

An accessible PDF can be read, navigated, and used by all individuals, including those who rely on assistive technologies such as screenreaders.

A key element of PDF accessibility is proper tagging. Tags provide the document's structure and help assistive technologies interpret and present content in a meaningful order. However, tagging alone does not ensure accessibility. Other factors, such as alternative text, readingorder, color contrast, and navigability, must also be addressed.

Adobe provides an overview of accessibility features in its article titled What is an accessible PDF?

Georgia Tech has recorded a help session that provides a basic overview on how to create accessible Microsoft Word, PowerPoint, and PDF Documents. Specific “how to” instructions are provided on how to ensure these file types are created in an accessible format from the beginning. Instructions are also provided on how to check for and fix, the accessibility of an existing document. This training applies to all content creators.

Here's a link to watch the help session.

Georgia Tech recorded a help session that provides a basic overview on how to create accessible Microsoft Word, PowerPoint, and PDF Documents. Instructions are also provided in this session on how to check for and fix the accessibility of an existing document. This training applies to all content creators.

Here's a link to watch the help session.

Georgia Tech has acquired a new self-service PDF remediation tool: Allyant CommonLook. This tool is available to all community members who produce digital PDFs.

OIT has provided instructions on how to, “Make a PDF Accessible with the CommonLook Simplified Editor.” Additional help resources, video tutorials, and training opportunities for CommonLook will be made available on the Digital Access website the week of Aug. 24.

How to Access Your Allyant CommonLook Account: 

• Email gtaccessibility@gatech.edu to request access. The Digital Access team will make an account available to you. 
• Sign in to CommonLook. 
• If this is your first time accessing your CommonLook account, select the “Reset Password” and follow the prompts to reset your password using your primary Georgia Tech email associated with your GTID (ex. gburdell3@gatech.edu). 
• A link will be sent to your email for you to set your password and access your account. 

Our peers at the University of Arizona have created a step-by-step guide to Creating Accessible Word and PowerPoint Documents. 

Here's a link to the University of Arizona instructions.

PowerPoint has a built-in accessibility checker. To locate this tool in PowerPoint, follow the below instructions:

1. Review tab → Check Accessibility
2. Address each error and warning
3. Pay special attention to reading order and missing alt text

Our peers at the University of Arizona have created a step-by-step guide to Creating Accessible Word and PowerPoint Documents. At the bottom of this guide, you'll find a Quick Checklist for PowerPoint accessibility.

Here's a link to the University of Arizona instructions.

The Center for Teaching and Learning created a 30 min. video on audio and video accessibility. The video covers captions, audio descriptions, transcripts (media alternatives), and live captions. While this session was produced specifically for instructional faculty, the principles and applications apply to anyone creating accessible audio and video content.

Here's a link to the video.

Our peers at the University of Arizona have also created a step-by-step guide to video captioning. 

Explore the University of Arizona guide to captioning.

The Center for Teaching and Learning created a 30 min. video on the topic of alt text. While this session was produced specifically for instructional faculty, the principles and applications of Alternative Text apply to anyone creating accessible materials with images.

Here's a link to the video.

Our peers at The Ohio State University have created a step-by-step guide to testing the accessibility of multimedia materials for courses. 

Explore the multimedia accessibility testing guide from The Ohio State University.

Georgia Tech's Web Accessibility Checklist is designed to help content owners, including campus communicators, review their digital content, create new digital content, and meet these expectations in a practical, manageable way.

Who needs to make sure a website is accessible? Website owners, content managers, communicators, and web developers responsible for maintaining Institute websites.

If you're an existing owner or primary content manager of a website, Georgia Tech maintains a centralized inventory of Institute-owned websites in ServiceNow. This inventory serves as the official system of record for web assets and supports accessibility governance, monitoring, reporting, and remediation planning across the Institute. 

Please take some time to Open the Website Asset Inventory and claim your site. You can follow the instructions in our knowledge article, "Claiming Your Website in the Web Asset Inventory" to ease the process. If your website is not listed in the Website Asset Inventory, send an email to gtaccessibility@gatech.edu to be added.

Georgia Tech uses the Website Asset Inventory to:

• Maintain a centralized record of Institute web assets. 
• Track website ownership and stewardship. 
• Support accessibility compliance reporting. 
• Connect web assets with enterprise accessibility monitoring efforts. 

DubBot is Georgia Tech’s enterprise website accessibility scanning platform. It is used to identify, monitor, and track accessibility issues across websites. 

Who should use DubBot? Website owners, content managers, communicators, and web developers responsible for maintaining Institute websites. 

Access: Log in to DubBot

Use DubBot to:

• Scan websites for accessibility issues. 
• Monitor WCAG compliance. 
• Identify content quality issues and broken links. 
• Review prioritized accessibility issues. 
• Find remediation guidance for website owners. 

Follow the instructions in our knowledge article: Getting Started with Web Accessibility Scanning in DubBot: Key Resources and Links

DubBot’s full Help Center includes step-by-step guides, tutorials, and FAQs to support your accessibility work.

Visit the Help Center:
https://help.dubbot.com/en/

We encourage all site owners and content managers to explore these resources to strengthen their understanding of accessibility best practices and DubBot functionality.

Request a Dedicated Training Session

If your team would benefit from a live walkthrough or customized training session with our program team, you may request one here (Note: Please only request a session if you have already been onboarded into DubBot via the Web Asset Inventory):

Web Accessibility Tool Training Sign-Up – Microsoft Form

The team is happy to provide:

• Role-based walkthroughs
• Site-specific review sessions
• Remediation strategy guidance
• Q&A sessions

Before utilizing archived materials, ensure these materials meet the four exceptions listed under Archived Web Content on the Title II Exceptions page. 

These four exceptions are:

1. Archived Web Content
2. Preexisting Conventional Electronic Documents 
3. Third-Party Content Not Under Institutional Control 
4. Individualized, Secure Documents 

You can find detailed information about each category on the Title II Exceptions page. 

When reviewing digital content, it is important to apply these exceptions carefully and consistently. If you have questions about whether an exception applies to specific content, please contact gtaccessibility@gatech.edu. 

Title II exceptions are limited and conditional. They do not eliminate the obligation to provide meaningful access to programs, services, and activities. When accessibility barriers affect a person’s ability to access essential information or services, Georgia Tech may still be required to provide accessible alternatives or remediation.

When in doubt, consult gtaccessibility@gatech.edu for guidance on remediating this content.