The following steps apply in general to all types of digital content. 

1. Assess your digital resources. Take inventory of all your digital assets including website content (photos, forms, tables, etc.), e-documents (PDFs, word processing/presentation/spreadsheet documents, etc.), audio and video content, and mobile applications. Prioritize content required for instruction, employment, or campus services; public-facing and high-use website content;  and new or actively maintained digital materials.  
    

2. Create an action plan for existing digital content. Determine which digital content will be deleted, archived, or remediated to meet WCAG 2.1 AA standards. Remove content that is no longer relevant. Content that remains published will need to be tested against WCAG 2.1 AA standards and remediated if necessary – see steps below for website and document remediation. 

   While there are exceptions to the updated Title II regulations, they are limited and must meet specific criteria. Learn more about Title II exceptions. Content may also be archived and instructions on how to archive will be provided at a later date.

3. Remediate existing content. OIT has procured enterprise tools to test and remediate a variety of document types including PDF, Microsoft Office documents, complex scientific content, and more. Visit the Testing and Remediation webpage for more information. 
    
4. Ensure that new digital content meets WCAG 2.1 AA standards. This will help mitigate the remediation process moving forward.  

1. Claim and certify your website. Web content owners or managers are listed in Georgia Tech’s Web Asset Inventory system of record. The Web Asset Inventory serves as a front door to establishing site ownership, identifying and updating content and technical support contacts, and automatically enabling accessibility scanning. 

   Emails with unique links were sent from the Office of Information Technology to known owners/managers of high-priority sites in February (phase I), and emails will be sent to known owners/managers of phase II sites this summer. Access the Website Claim Form.

2. Start Scanning for Web Accessibility. Once your site is claimed and certified, your website will be activated in DubBot – Georgia Tech’s enterprise scanning platform for website digital accessibility – and your account will be automatically created. Access the dashboard to view all accessibility “issues” and make adjustments to your website.

   Owners/managers will receive an email inviting you to access DubBot (https://gatech.dubbot.com/) via Single Sign-On. At this point, accessibility scanning will begin and a certification date will be recorded within the Web Asset Inventory for compliance tracking.  

3. Sign Up for Training and Workshops. While the DubBot dashboard is intuitive, the team is offering a series of trainings to assist you with navigating the Web Asset Inventory and DubBot. Visit the Upcoming Workshops webpage for training offerings. 

1. Determine if the document can be converted into web-based content. After the decision has been made to continue to publish the information contained on the e-document (i.e. PDFs, Microsoft Office documents, etc.), decide if the content can converted onto a webpage. Webpages are easier to scan and remediate for digital accessibility.  
2. If the information cannot be converted into a webpage, use one of the enterprise document accessibility tools available to you at Georgia Tech. View these tools here.